protection policy

PROTECTION POLICY

NINJA KIDS IS STRICTLY A KIDS ORIENTATED ORGANISATION.

IF YOU ARE AN ADULT (18 YEARS OLD PLUS) AND YOU ATTEMPT TO JOIN ONLINE (WE VERIFY NEW MEMBERS) YOUR DETAILS WILL BE FORWARDED TO THE APPROPRIATE AUTHORITIES (AUSTRALIAN FEDERAL POLICE, INTERPOL AND OR A PARTICULAR COUNTRIES LAW ENFORCEMENT AUTHORITIES) AS A POTENTIAL THREAT TO THE LEGITIMATE (CHILD) MEMBERS OF OUR ORGANISATION.

As a former licensed security/collection agent (security business relinquished to pursue this endeavour) the sole Managing Director of Ninjutsu International Pty Ltd has been bound by the Commonwealth Security and Investigation Agents Act of 1995 to operate in an ethical and professional manner under the strict guidelines of the Act, this Act along with the Corporations Act/Legislation requires that all our business activities are available for scrutiny by the Government at all times.

As with our past security clients, all Martial Arts members information is held in the strictest confidence with only Police cleared instructors/contractors/staff employed.

ANY ATTEMPT TO GAIN MEMBERS INFORMATION BY ANY UNAUTHORISED INDIVIDUAL/S WILL RESULT IN THE APPROPRIATE AUTHORITIES BEING NOTIFIED.

Our Policy

to provide a safe and secure environment for all our members.

to not put at risk our members by intentionally gathering information from minors or children that could be
used to identify them or others without the parents/guardians permission and/or knowledge.

to provide a high level of protection for our members privacy and safety, especially for our minors or child
members.

          that no Members personal or financial information will be passed on, given, sold, exchanged or otherwise
          traded with any other business, person or entity including but not limited to retailers, suppliers, traders,
          private sellers, mailing list, spam or marketing companies etc unless the client has authorised the divulging
          of certain pieces of information to any party.

          all our instructors/contractors/staff are screened, police checked and are made aware of and agree to all
          our policies including Member Protection, Risk Management and OHW&S policies, signing an employment
          agreement that includes the recognition and acceptance of legal action and prosecution should they fail to
          observe the same.

PLEASE ASK TO SEE THE HARD COPY OF OUR CURRENT PROTECTION POLICY AT ONE OF OUR DOJO IF YOU HAVE ANY CONCERNS.

OUR PROTECTION POLICY CONTENTS Page

PART I – INTRODUCTION

1. What is the Purpose of this Policy? ……………………………..…………………........ 3

2. Who does this Policy Apply to? …………………………………………..…….............. 3

3. What is the Status of this Policy? ……………………………………..…………............. 4

4. What do Words in this Policy Mean? ……………………………………..………….... 4

5. Responsibilities under this Policy…………………..…………………………….............. 4

PART II – PREVENTATIVE ACTION

6. What is Screening?....................................................................................................................................... 5

7. Prohibited Person Declaration………………………….........………………….................. 7

PART III – BREACHES

8. What is Harassment?................................................................................................................................... 9

9. What is Discrimination?............................................................................................................................ 11

10. What Other Misconduct is a Breach?.................................................................................................... 12

10.2 Victimisation?.............................................................................................................................................. 13

11 Codes of Behaviour................................................................................................................................... 13

12. What is a Breach of this Policy?................................................................................................................13

Complaint Resolution Procedure....................................................................................................................... 14

Informal Complaint Resolution Procedure..................................................................................................... 14

Formal Complaint Resolution Procedure........................................................................................................ 15

Suspected Breaches................................................................................................................................................. 16

Determinations..........................................................................................................................................................17

What Penalties may be Imposed?....................................................................................................................... 18

ATTACHMENTS

Attachment A Policy Definitions ...............................................................................................................20

Attachment B Preventative Action (clauses 6 and 7) Flow Diagram ...........................................22

Attachment C Complaint Resolution Procedure (clauses 14 and 15) Flow Diagram ...............23

Attachment D Prohibited Person Declaration ........................................................................................24